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<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none">Hello,</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none">We are collecting data, use cases to develop a business case to present to budget finance committee winter 2024.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none">Two areas I have discovered need better security and improved monitoring:<o:p></o:p></span></p>
<ol style="margin-top:0cm" start="1" type="a">
<li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l0 level1 lfo1">
<span style="mso-ligatures:none">Key management<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l0 level1 lfo1">
<span style="mso-ligatures:none">Deployment and loans – asset lockers<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none">So, I’m looking for your input on above two. Simply put having a Master key onsite without proper protections, process and protocols is very concerning. It has been very helpful
and now clients are expecting us to use it. In the past we were provided funding but the solutions didn’t rise to the level needed.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none">There are a few contenders (we’re reaching out to vendors already on campus):<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l1 level1 lfo2">
<span style="color:windowtext"><a href="https://www.keystorage.com/">Key Systems, Inc. (keystorage.com)</a></span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l1 level1 lfo2">
<span style="color:windowtext"><a href="https://www.ecos-systems.com/en/">Electronic key cabinets, depots and drawers- ecos systems (ecos-systems.com)</a></span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l1 level1 lfo2">
<span style="color:windowtext"><a href="https://www.realtimenetworks.com/">Real Time Networks | Smart Solutions for Managing Assets and Keys</a></span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l1 level1 lfo2">
<span style="color:windowtext"><a href="https://snailelockers.com/">Snaile Lockers - Canada's Smart Parcel Locker Company</a></span><span style="mso-ligatures:none"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#212121;mso-ligatures:none">Secondly</span></b><span style="color:#212121;mso-ligatures:none">, since we are considering laptop carts for loaners, and given some key lockbox vendors offer lockers for assets, I felt
it important to consider access control lockers for deployments and loaner laptops, etc.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none">Your input can be suggestions however I’m looking for your input on how to leverage these two technologies to improve our processes and yet ensure we are secure (both keys and assets). Some
example use-cases:<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l1 level1 lfo2">
<span style="mso-ligatures:none">Could suggest a cart with laptops be signed out from a large locker.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l1 level1 lfo2">
<span style="mso-ligatures:none">Or suggest better process on key management such as master key signed out by two individuals during only certain hours?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l1 level1 lfo2">
<span style="mso-ligatures:none">Possibly locate remote SWAT (PoE) boxes containing key to open that door beside the SWAT box.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#212121;margin-left:0cm;mso-list:l1 level1 lfo2">
<span style="mso-ligatures:none">Leverage a server wall for locker deployment (so can fill from within server room)<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none">Above are just a few ideas on leveraging the technology which will feed use-cases to the vendors.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:#212121;mso-ligatures:none">PLEASE NOTE ALL FEEDBACK WILL. BE REQUIRED BEFORE TUESDAY NOON, so we can incorporate for the use-cases we want to share with vendors!</span></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none">NOTE: I hope to leverage morning of December 14<sup>th</sup> to share along with other updates.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none">All the best, Bill</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:none">-- <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:none">William R Baer, BASc (Systems Design)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:none">Director IT - Arts Computing Office (ACO)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:none">Bill.Baer @ uwaterloo.ca<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:none">Cell: 905-320-0483<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:none">Home: 905-481-2986<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:none">Fongo: 289-619-3650<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black;mso-ligatures:none">Bill.Baer @ gmail.com<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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