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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Might be useful for our documentation.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">--<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Herbert <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:black">From:
</span></b><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:black">Andrea Charette <andrea.charette@uwaterloo.ca><br>
<b>Date: </b>Monday, January 29, 2024 at 10:39</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:black">AM<br>
<b>To: </b>chairs@watarts.uwaterloo.ca <chairs@watarts.uwaterloo.ca><br>
<b>Cc: </b>adminassist@watarts.uwaterloo.ca <adminassist@watarts.uwaterloo.ca>, Herbert Balagtas <herbert.balagtas@uwaterloo.ca><br>
<b>Subject: </b>FPR Recommended Ratings, submission<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Dear Chairs and Administrative Managers,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your patience in awaiting the introduction of ARTS new online portal for submission of FPR Recommended Ratings. The portal can be found here:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><a href="https://artsfacultydb.uwaterloo.ca/">https://artsfacultydb.uwaterloo.ca/</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Once you login with your UW credentials, you will see a list of all faculty who require Recommended Ratings for 2023.<o:p></o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo1"><span style="font-size:11.0pt">For each member, please click the blue “Write” button to initiate your submission.<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><img border="0" width="72" height="77" style="width:.75in;height:.802in" id="Picture_x0020_6" src="cid:image006.png@01DA529F.704A5BD0" alt="A blue rectangle with white text
Description automatically generated"><o:p></o:p></span></p>
<ol style="margin-top:0cm" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">For each area of evaluation (Teaching, Research, Service), you will see the weightings on record, i.e.:<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><img border="0" width="112" height="32" style="width:1.1666in;height:.3333in" id="Picture_x0020_1" src="cid:image001.png@01DA529D.640986E0"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt"><i><span style="font-size:11.0pt">(Note: if you believe the weighting to be incorrect, you may enter a new weighting with a rationale for the revision).</span></i><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l5 level1 lfo3"><span style="font-size:11.0pt">You will see ratings from most recent three years:<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:18.0pt"><span style="font-size:11.0pt"><img border="0" width="792" height="27" style="width:8.25in;height:.2812in" id="Picture_x0020_2" src="cid:image002.png@01DA529D.640986E0"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt"><i><span style="font-size:11.0pt">(Note: “adjusted rating” means that it is not an actual rating, but a three-year average or average of others at same rank)</span></i><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<ol style="margin-top:0cm" start="4" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l1 level1 lfo4"><span style="font-size:11.0pt">You will be prompted for a Recommended Rating, which you will select from a drop-down menu:<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><img border="0" width="1029" height="41" style="width:10.7187in;height:.427in" id="Picture_x0020_3" src="cid:image003.png@01DA529D.640986E0"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<ol style="margin-top:0cm" start="5" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l3 level1 lfo5"><span style="font-size:11.0pt">You will be prompted to Rationale for Recommendation in a text box:<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><img border="0" width="775" height="196" style="width:8.0729in;height:2.0416in" id="Picture_x0020_4" src="cid:image004.png@01DA529D.640986E0" alt="A white screen with many small icons
Description automatically generated with medium confidence"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<ol style="margin-top:0cm" start="6" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo6"><span style="font-size:11.0pt">(Note: 1)the text box will expand as needed; 2)please enter SCP scores from 2023 in this box, using this format:<o:p></o:p></span></li></ol>
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<td width="135" nowrap="" valign="bottom" style="width:101.0pt;padding:.75pt .75pt 0cm .75pt;height:31.0pt">
<p class="MsoListParagraph"><b><u><span style="font-size:12.0pt;color:black">Term</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td width="187" nowrap="" valign="bottom" style="width:140.0pt;padding:.75pt .75pt 0cm .75pt;height:31.0pt">
<p class="MsoListParagraph"><b><u><span style="font-size:12.0pt;color:black">Course</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td width="67" valign="bottom" style="width:50.0pt;padding:.75pt .75pt 0cm .75pt;height:31.0pt">
<p class="MsoListParagraph"><b><u><span style="font-size:12.0pt;color:black">Section</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<p class="MsoListParagraph"><b><u><span style="font-size:12.0pt;color:black">Students</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td width="65" nowrap="" valign="bottom" style="width:49.0pt;padding:.75pt .75pt 0cm .75pt;height:31.0pt">
<p class="MsoListParagraph"><b><u><span style="font-size:12.0pt;color:black">Surveys</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td width="105" nowrap="" valign="bottom" style="width:79.0pt;padding:.75pt .75pt 0cm .75pt;height:31.0pt">
<p class="MsoNormal" style="margin-left:18.0pt"><b><u><span style="font-size:12.0pt;color:black">Response Rate</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td width="153" valign="bottom" style="width:115.0pt;background:yellow;padding:.75pt .75pt 0cm .75pt;height:31.0pt">
<p class="MsoNormal" style="margin-left:18.0pt"><b><u><span style="font-size:12.0pt;color:black">SCP Implementation, Q1 - Q3</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td width="84" valign="bottom" style="width:63.0pt;background:yellow;padding:.75pt .75pt 0cm .75pt;height:31.0pt">
<p class="MsoNormal" style="margin-left:18.0pt"><b><u><span style="font-size:12.0pt;color:black">SCP Design, Q4 - Q6</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td nowrap="" valign="bottom" style="padding:.75pt .75pt 0cm .75pt;height:15.5pt">
<p class="MsoListParagraph"><span style="font-size:12.0pt;color:black">1231 (Winter 2023)</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td nowrap="" valign="bottom" style="padding:.75pt .75pt 0cm .75pt;height:15.5pt">
<p class="MsoListParagraph"><span style="font-size:12.0pt;color:black">SPCOM 101</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<p class="MsoListParagraph"><span style="font-size:12.0pt;color:black">00*</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td nowrap="" valign="bottom" style="padding:.75pt .75pt 0cm .75pt;height:15.5pt">
<p class="MsoListParagraph" align="center" style="text-align:center"><span style="font-size:12.0pt;color:black">116</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td nowrap="" valign="bottom" style="padding:.75pt .75pt 0cm .75pt;height:15.5pt">
<p class="MsoListParagraph" align="center" style="text-align:center"><span style="font-size:12.0pt;color:black">24</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td nowrap="" valign="bottom" style="padding:.75pt .75pt 0cm .75pt;height:15.5pt">
<p class="MsoListParagraph" align="center" style="text-align:center"><span style="font-size:12.0pt;color:black">21%</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td width="153" valign="bottom" style="width:115.0pt;background:yellow;padding:.75pt .75pt 0cm .75pt;height:15.5pt">
<p class="MsoListParagraph"><span style="font-size:12.0pt;color:black">#.#</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<td width="84" valign="bottom" style="width:63.0pt;background:yellow;padding:.75pt .75pt 0cm .75pt;height:15.5pt">
<p class="MsoListParagraph"><span style="font-size:12.0pt;color:black">#.#</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<p class="MsoListParagraph"><span style="font-size:11.0pt">While the next update of this program should pull these scores from the SCP software automatically, if you would benefit from assistance with entering these today, please don’t hesitate to reach out
to Caroline or me in the meantime)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<ol style="margin-top:0cm" start="7" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo7"><span style="font-size:11.0pt">At the end of the page, you will be prompted to “Submit Performance Review” or “Save Review Draft”<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><img border="0" width="596" height="61" style="width:6.2083in;height:.6354in" id="Picture_x0020_5" src="cid:image005.png@01DA529E.C9B3B8C0"><o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:11.0pt">Note: Admin Managers have been given access to “Save Review Draft”, but not “Submit Performance Review”; Chairs/ Directors must “Submit Performance Review” , may also may “Save Review Drafts” while
in process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">That is all for now – more later.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Caroline is standing by for any questions this morning, I will be available this afternoon.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best wishes for happy and smooth submissions!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Lucida Handwriting";color:black">Andrea</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Tahoma",sans-serif;color:black"> </span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Tahoma",sans-serif;color:black">Andrea Charette<br>
Director of Faculty Relations and Planning</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Tahoma",sans-serif;color:black"><a href="https://uwaterloo.ca/arts/">Faculty of Arts</a></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Tahoma",sans-serif;color:black">University of Waterloo<br>
519.888.4567 X42218</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
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